(Will require someone with Excel
These instructions show
you how to manually prepare a walking or volunteer phone-banking list, starting
with readily available Voter Records from the Secretary of State office or from
your local Board of Elections. If at all possible, attempt to use software
capabilities for these tasks, because it will be quicker and easier. Based on
much research, TheVoicesOfAmerica.org, consistent with its mission of
providing you with best practices and tools, recommends rVotes as the most capable and proven campaign software suite. Please
read all about our rVotes analyses, capabilities, successes, vetting, and
deployment learning on our many sub-tabs under the main rVotes tab.
your Neighborhood Precinct Voter Record
your county’s Voter Record from your local County Board of Election or from
your Secretary of State’s website – Ohio residents
it is not already in Excel format, it will most likely be in a comma-delimited
format, in which case it will need to be imported into an Excel program - Click here for instructions.
all of the county’s data, find your precinct voter records and delete all other
Voters in your Neighborhood Precinct
Walking Lists from the Prioritized Voter Record
save a copy of the Voter Record with the “Priority Score” column. What you
do next depends on your objective. Follow the suggested "Priority Score Focus" in the above chart based on the objectives in the left-most column. This will allow you to target
your efforts and make them more manageable to accomplish with your volunteers. (Click on this link to view a larger PDF of the chart above.)
- Once you sort your voter list, based on one
of the scenarios above, you may want to delete all other voter rows that don’t
apply. Then save this smaller voter list under a new name.
- To create the precinct walking list, sort
this Excel based neighborhood precinct list of targeted voters based on street
and secondarily by street number.
- Simplify the Excel based walking list by
deleting all Voter Record columns, except for “last name”, “first name”,
“street”, and “street number”. You may also want to delete duplicate voter
entry rows for the same street address. Add columns such as “Home”, “Not Home”,
“Likely Voter” “e-mail Address”, Phone Number, “Needs Voter Registration Form”,
“Needs Absentee Ballot Application”, “Needs Transportation”, “Interested in
Joining Organization”, “Interested in Volunteering”, and any other columns to
capture information when going door-to-door.
create individual walking lists for each of your volunteers. Do this by
creating logical groupings of streets, or sections thereof, of 40 households
per volunteer. This will assure each volunteer is assigned a manageable number
of households, since volunteers can cover about 20 households per hour, with about
50% being home per trip. Net, volunteers will need to make multiple trips to
catch everyone home and talk to all of the targeted voters. To help with the
logical groupings of streets, or sections thereof, use a precinct map. These
are available from your County Board of Elections or the Secretary of State’s
website. Frequently you will be able to find an online version by using Google
and your “precinct name”, “state”, “precinct” and “map” as search keywords.
Script for Door-to-Door Canvassing or Volunteer Phone Banking - Non-Partisan
primary purpose of the walking script is to identify which of the Independent
voters you contact are like-minded. This can be accomplished by simply asking
if the contacted voter is also concerned about big-government politicians
bankrupting our country and indebting us, our children, and grand-children.
Typically, you will find that 80-90% of the targeted, contacted voters will be
like-minded and share your concern about our country’s financial predicament.
you determine that the contacted voter is like-minded, you simply encourage
them to vote for candidates who believe in limited government, free markets,
and individual liberties. Also encourage them to get other like-minded family,
friends, and neighbors to vote. Additionally, you determine if they, or anyone
in the household, need voter registration or absentee voter applications.
like-minded, also obtain e-mail and phone contact information in order to
periodically send information regarding your organization, educational events,
or information about upcoming elections. Additionally, if the
like-minded contacted voter appears supportive, you may also want to ask if
they are interested in volunteering to help with Get-Out-The-Vote efforts.
- Click here to view a simple script for
Door-to-Door Canvassing or Volunteer Phone Banking. It includes “Dos”, “DONTs”, and optimum times for
canvassing on the back.
Hanger for Neighborhood Canvassing - Non-Partisan
no one is home or if the contacted voter needs more information, leave a door
hanger with the contacted voter or on the door. Typically, about 50% of
contacted households won’t be home on any one pass. If possible, try to return
at some other time to personally talk with each of the targeted voters on your
door hangers cannot be for or against a specific party or candidate. They can
include principles which are to be used as a basis for voting, such as limited
government, free markets, or individual liberties. They can also state what
trends you are against, such as failed stimulus spending, job-killing cap &
trade laws, and government-run health care. Furthermore, they can provide data
based information, such as a specific candidate’s or party’s voting record,
government spending data, or polling data.
make sure the door hanger includes dates, times, and locations for Early Voting
and Election Day Voting.
who paid for the door hanger and include your organization’s name, contact
information, and meeting dates/ times/ location. Click here to view a sample door
Volunteers for your Neighborhood Organizing Efforts
most effective and efficient way to recruit volunteers is by personally asking
others to help with Neighborhood Organizing. Get a list of Tea Party, 9/12
Project, etc. members who live in your Neighborhood precinct and personally go
to their homes to invite them to help. Similarly, ask neighbors and friends who
live in your Neighborhood precinct and who you believe to be like-minded.
effective ways to recruit volunteers are announcements at meetings,
newsletters, e-mail appeals, or phone calls. Robo-calling (see below for
information) registered Republicans, who always vote, can also generate
you have a core volunteer base in your Neighborhood precinct, have these
volunteers similarly recruit even more volunteers. You can get by with about
five volunteers, but ideally you should target to have 10-20 volunteers for
Neighborhood Organizing your precinct.
volunteer should receive a walking list of targeted voters, created per the above
instructions in the “Walking List” section. Volunteers can typically cover 20
households per hour, with about 50% of them being home per pass. Net, each
volunteer will be asked to devote about 2-4 hours of time to the Neighborhood
may want to create a volunteer data base with names, address, phone, and e-mail
contact information. This will be your core group as you start growing your
Neighborhood Organization for subsequent election Get-Out-The-Vote efforts.
Leveraging Robo-call (
have received much national and local feedback in support of using Robo-calling
to recruit new, like-minded members for organizations. It has also been used
effectively to inform organization members of upcoming organization meetings or
events. In some groups, up to 30% of members don’t have access to e-mail and
the internet, especially the older members, and thus rely on being notified by
phone. To a lesser-extent it can also be effective to Get-Out-The-Vote, when
used in combination with door-to-door canvassing and volunteer phone banking.
Zawistowski, who founded TRZ Communications in 1982, is a true patriot and has
offered like-minded organizations a rock-bottom rate of 4 cents per minute per
call or 2 cents per thirty seconds per call. He requires no minimums.
Typically, other providers of this service require rates in the 10–15 cents per
call range, frequently with required minimums. Tom is also the leader of the Portage County Tea Party in
Ohio, which has one of the most effective Get-Out-The-Vote efforts in Ohio.
is very easy to get started with Robo-calling or NotifyNow, as Tom Z. likes to
call it. Just go to the NotifyNow.biz website
and sign up. Tom will then e-mail you a simple contract, which you have to sign
and fax or scan/ e-mail back to him. He will then e-mail you detailed
instructions to get started. These are as simple as calling your phone’s voice
mail account, entering a password, and leaving a voice mail. If you send him an
Excel list of your membership or targeted voters, he has software to determine
the phone numbers and will add this list as one of your groups which you can
then target with a Robo-call message. If you give him targeted ZIP codes for
your area, he will similarly pre-load voter lists with phone numbers for you as
one of your groups.
ARE NOW READY TO PROCEED WITH GETTING-OUT-THE-VOTES!